Reconciliation, validation, and proof — not another reminder
Marketing tools nudge the homeowner and hope. Reserve owns the paperwork: it checks every unit you bought against what's registered, and keeps the evidence.
Serial validation
Every read is checked against the brand's serial format and decoded to a plausible manufacture date. A typo'd serial is caught here — not at claim time in year six.
Purchase reconciliation
We match every unit you bought against what's actually registered. Nothing gets lost between the supply house and the manufacturer's portal.
Deadline tracking
60 days for Trane, 90 for Carrier. Your worklist sorts by days remaining, with the brand rule already applied, so nothing ages out silently.
Assisted submit
The portal form fills inside your own logged-in browser session. You click submit; we capture the confirmation number. We never hold your credentials.
Proof on file
Confirmation numbers, certificates, and status checks kept per unit — the evidence a warranty claim needs years after the crew has left.
Backfill audit
Forward six months of supply-house invoices and get a gap report the same day — the units already at risk, before you've paid us a cent.
The worklist you open every morning
Not a dashboard that demos well and then sits unused. A queue of exactly the units that need action, sorted by the deadline that's closest, each row showing what's known, what's missing, and the source document. One button to resolve.
- Every miss is either inventory or a fix. Warehouse stock gets marked; real misses get resolved.
- Status comes from evidence, never a checkbox someone ticked meaning to do it later.
From invoice to proof in three moves
Forward your invoices
One auto-forward rule, set live at onboarding. Your supply-house invoices land in Reserve automatically — no habit to maintain.
Reserve reconciles
We extract every serial, validate its format, and check registration status against the manufacturer's own lookup.
You work the gap
Open the queue and resolve each unit — or hand it to our team to submit on your behalf in your own portal.
What's quietly at stake on every install
Most of it isn't cash on the table today — it's avoided future loss. One unregistered compressor failure in year seven is the whole year's software bill.
They remind the homeowner and hope.
We reconcile the paperwork and prove it.
"Reserve found 14 units from last spring that never got registered. Two were three days from aging out. We'd have eaten those repairs and never known why."